Administration Assistant

Who are we ?

Giant Steps is a consulting agency and communication agency specialising in supporting key players in the music and entertainment industry across Europe, Asia, and North Africa. We partner with ambitious and creative event promoters who seek to refine their strategic & digital vision through marketing and sales strategies, or/and require operational support before, during, and after their events and projects.

Job description

Giant Steps manages different activities in the F&B and entertainment industry all over the world. We are looking for a French or English - Portuguese speaker to support the back office and administrative aspects of our different activities.

You will play a crucial role in ensuring smooth administrative operations, helping to organise and streamline financial and operational processes while supporting the team in various tasks.

Your missions:

• Follow-up and payment of invoices (clients and suppliers)
  
• Organisation of invoices and administrative documents
  
• Administrative support for the team
  
• Participation in events produced
  
• Organise and issue customer and supplier invoices
  
• Payments, follow-up, and reminders
  
• Organise the back office
  
• Set up processes with the team to improve admin follow-up
• Act as the link between teams and accountants

Ideal Candidate

• Passion for the food and music environment
  
• Excellent organisational skills
  
• Ability to work on different subjects simultaneously
  
• Problem-solving mindset
  
• Autonomous and proactive
• French or English / Portuguese speaker
  

Conditions

• Start date: as soon as possible
• Location: position based in our offices in Lisbon
• Remote work: possible a few days a week
  

Apply now! 📩 antoine.biehler@giantsteps.co

Tell us your story, your past experiences, and what you’re passionate about—we want to know more about you! Above all, we are looking for someone passionate and motivated!